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English Academy | Student Management SystemEDU CONNECT
My Role
Lead Product Designer
I have spearheaded the overall planning and execution of all processes within the project. I led regular meetings with stakeholders and developers, sharing the current progress, understanding precisely what stakeholders desired, and ensuring the project aligns with the UX design flow.
Once the research phase concluded, I took charge of designing everything from style guides to wireframes and prototypes. Currently, I am iterating through the ideation process following usability testing. Additionally, I am actively collaborating with developers during the development phase.
User
Research
Stakeholders interview
Goals and Priorities:
Q. What are the main objectives of this program?
For Parents: Provide a feature that allows parents to track their children's study habits and academic progress. This may include features such as real-time grade updates, attendance records, and communication channels with teachers. For Students: Empower students with tools for self-analysis of their grades and academic performance. This could involve detailed breakdowns of their scores, comparisons with class averages, and recommendations for improvement.Q. What functionalities are most critical, and what could be added later?
Attendance Tracking: A feature to monitor students' attendance status.English Vocabulary Test Pass/Fail: Functionality to track whether students pass or fail their English vocabulary tests.Homework Submission: Capability for students to submit their homework assignments.Test Scores: Recording and displaying mock exam scores.
Given these essential features, it's a good starting point for the development of your English language academy student management program.
You can focus on implementing these functionalities to meet the immediate needs, and later,
if necessary, consider adding additional features based on user feedback and evolving requirements.
Student Information Manangement:
Q. What types of student information need to be collected and managed?
Personal information - Name, age, classroom, assigned teacher, parents’ phone number, students’ phone number, attendance records, class schedules, grades, and actual test papers.
From teachers: Assign test, homework, class schedule, and class notices.Report and Analytics:
Q. What kinds of reports or analytics are needed? How should information related to grade tracking, learning progress, student achievements, etc., be displayed?
Grade: Graph with chartLearning progress: I don’t need it, but I need to have a checkbox for homework and daily word tests.
Q: What design requirements are there to ensure that users can easily understand and use the program?
A clean and straightforward user interface that emphasizes essential information and utilizes color effectively.User Interface:
Problem Statement
A great challenge for teachers is to follow up on the numerous tasks of many students on a daily basis. As a result, a significant amount of time is spent on tasks such as homework checks, attendance management, and reviewing exam results, which could otherwise be utilized for lesson preparation. 
“HOW MIGHT WE”
Reduce the time spent on student management and allocate that time towards meaningful lesson preparation? This would enable teachers to deliver higher-quality lectures.Competitive Analysis
Hankuk University of Foreign Studies - English Acadmy
Features
Using a bar graph to represent scores alongside the classroom average score➥ User can understand easliy ➥ While total scores are visible, detailed scores are not easily foundLong comments from teacher ➥ Could be good feedback to parents and students ➥ With over 50 students per teacher, it's challenging for teachers to provide extensive feedback
POLY
English Acadmy
Features
Informative communication through numbers and tables rather than graphs➥ It can display a large amount of information on one page ➥ Without visual aids, it's difficult to grasp information easily at a glanceEnabled viewing the report on the detailed page ➥ A page without visual data can showcase a visually clean layout ➥ Having to click at least twice to access visual data that can be understood at a glance through a graph is not efficient
JLS
English Academy
Features
Simple and straightforward design➥ Expressing the brand image through a cohesive and clean design ➥ The index is too far away from the main content, making it difficult to understand chartScores are represented using graphs with the same color and style ➥ A cohesive design achieved through consistent color and graph style ➥ The use of the same graph throughout results in monotony, making it unclear where to focus when the screen is turned on ➥Without footnotes or indices on the graph, it is challenging to comprehend the details of the graph
1
User
User Personas
Parents & Students
Description
➥ Students aspiring to improve their grades
➥ Parents supporting these motivated learnersPaint points
➥ Gets stressed when following up on kids' schedules and making plans for it
➥ Hard to find a text message about the test schedule and tracking their study performance
2
User
Teachers & Assistants : (Administrations)
Description
➥ Passionate and hardworking professional teachers
➥ Over 100 students per day, for 4 hours class, for 4-5 teachers, and 2 assistants
➥ At least 5 homeworks, 3 tests per student, per day
(Over 800 assignments to check up on daily basis)Pain points
➥ To finish up all the tasks, can't spend enough time to manage students in the classroom
➥ After check all their homework and test, assistants and teachers let parents know the result one by one and schedule another test or homework check up for who didn't finish their homework or pass the test
Main features
For Teachers and Assistants
Homework, and Exam
Management
System
Cumulative
Grade
Comparison
Stystem
For Parents
Test Result Sharing,
Scheduling System
For Students
Test Result Analysis,
Scheduling System
Style Guide
User Flow
Wireframing
Desktop Ver.
➥For administrations (Teachers and Assistants)
Mobile Ver.
➥For students and parents
➥Graph style
